HireBeans is an AI-based applicant tracking system and recruitment CRM for agencies, staffing firms and in-house hiring teams. Zero per-user fees, AI resume scoring and chatbot screening built in, and a private system that is live in minutes.
Sample data for illustration.
Growing recruitment agencies across India are moving away from legacy ATS and spreadsheets, and not going back.
Most applicant tracking systems charge ₹2,000 to ₹8,000 per recruiter per month, so your software bill jumps the moment you hire. HireBeans charges a flat platform fee, not per head. Add a recruiter on Monday and Friday's invoice looks exactly the same.
Sign up, configure your hiring pipeline, import your candidate database and go live the same afternoon, on a private instance at yourcompany.hirebeans.cloud. No IT team, no professional services fee.
Job stages match how agencies really work and client reports answer the questions clients actually ask. No payroll tabs you will never touch.
AI resume scoring, a screening chatbot for round one and skill-based search that surfaces people you forgot you had. Practical AI that saves hours.
Email, WhatsApp and scheduled calls during IST business hours. Real humans and no ticket queues that go dark.
| Feature | Legacy ATS | Spreadsheets and email | HireBeans |
|---|---|---|---|
| Time to deploy | 3 to 6 months | Already there | 5 minutes |
| Cost per recruiter per month | ₹2,000 to ₹8,000 | Free, but painful | ₹0 |
| AI resume scoring | Paid add-on | No | Built in |
| Chatbot screening | Enterprise tier only | No | Built in |
| SLA tracking per job | Add-on | Manual | Built in |
| Support response time | 24 to 72 hours | You are on your own | Fast and personal |
| Private database per agency | Shared, usually | Local files | Always |
Whether you run a recruitment agency, a staffing firm or an in-house talent team, HireBeans has a purpose-built setup with zero per-user fees and 5-minute deployment.
Recruitment Agency
The ATS built for recruitment agencies, not HR departments.
Growing agencies tired of per-seat pricing
Best forAgencies with 1 to 50 recruiters placing candidates across multiple clients.
Staffing Firm
High-volume staffing software, without the volume headache.
Staffing firms managing high volumes, fast
Best forStaffing agencies and contract hiring firms placing 50+ candidates a month.
In-House Talent Acquisition
Reduce time-to-hire without adding more recruiters.
In-house HR teams replacing scattered tools
Best forCompanies with 50 to 500 employees building or scaling an in-house talent function.
From first contact to placement, manage your whole pipeline with AI-powered tools designed for modern agencies.
Purpose-built CRM for agencies. Track clients, manage relationships, log every interaction and close deals faster with a 360-degree client view.
360 client viewCreate, publish and manage jobs across multiple channels. Define custom hiring stages, requirements and workflows per role.
Multi-channelVisual drag-and-drop Kanban board. Move candidates through New, Screening, Interview, Offer and Hired with full activity history.
Drag and dropA branded portal where candidates apply, track their application status and update their profile, 24/7, without recruiter involvement.
24/7 accessSchedule interviews, assign interviewers, record structured feedback and sync with calendars, all linked to the candidate profile.
Calendar syncAutomatic reminders for interviews, follow-ups and candidate engagement, including 2-day nudges so no candidate falls through the cracks.
2-day auto-remindersTrack recruiter performance, pipeline health, time-to-hire, conversion rates and placement metrics on live dashboards.
Live insightsEmail, WhatsApp, Google Drive, OneDrive, LinkedIn import and custom APIs, connected in one ecosystem.
All-in-oneRole-based permissions for recruiters, managers and clients. Your dedicated database is isolated from other companies.
Secure by defaultArtificial intelligence built into every corner of your recruitment workflow. Your team focuses on relationships, not repetitive tasks.
Try a question
The top two can be invited to a screening call. The agent can send the booking links.
Sample data for illustration. Real answers come from your own database.
Generate professional quotes and proposals for clients instantly.
Find the right candidate in seconds with multi-filter search.
Import candidate profiles directly from LinkedIn with one click.
Custom stages and status tracking for every job application.
Auto-assign candidates to recruiters based on custom rules.
Post jobs to multiple job boards from a single platform.
Google Drive and OneDrive integration for seamless file management.
Engage candidates on their preferred messaging platform.
Track every interaction, call and email automatically.
No IT team, no professional services fee and no six-month rollout.
Create your private instance at yourcompany.hirebeans.cloud.
Set up your hiring pipeline and stages the way your agency works.
Bring in your candidate database. Resumes are parsed automatically.
Post your first job and start hiring the same afternoon.
Your own private HireBeans instance, live in minutes. All features and AI tools from day one.
Trusted by agencies across India.
HireBeans is an AI-based applicant tracking system and recruitment CRM for recruitment agencies, staffing firms and in-house hiring teams, built on Odoo.
No. You pay a flat platform fee, not a fee per recruiter. The plan includes unlimited users with 5 concurrent logins, and hosting is charged separately.
Setup takes about 5 minutes. Sign up, configure your hiring pipeline, import your candidate database and start the same afternoon.
AI resume parsing, AI candidate scoring, auto job matching, chatbot-led first-round screening and skill-based candidate search are all included from day one.
Email, WhatsApp, Google Drive, OneDrive, LinkedIn import, job boards and custom APIs.
Yes. Every agency gets a private, isolated database with role-based permissions. The platform is cloud-hosted with daily backups and a 99.9% uptime SLA.
India-based support by email, WhatsApp and scheduled calls during IST business hours, with a typical response in under an hour.
All features and AI tools from day one, your own subdomain and onboarding support. No credit card and no contract.