Today
CVs scattered across email and folders
With Odoo
One candidate database with parsing, tags and instant search.
Odoo ERP for Recruitment Agencies
ERP Solution for Recruitment Agencies
Run your whole agency on Odoo: candidates, clients, jobs, placements and invoicing, with AI that scores resumes and screens candidates for you.
AI resume scoringChatbot screeningJob board syncSLA tracking
Recruitment deskLive
JOB
Senior Accountant
Client 1, 24 applicantsAI
Resume scoring
Batch of 40 CVsINT
Interviews today
Self-booked slotsINV
Placement invoice
Client 2, fee dueSample data for illustration.
The problem
Where recruitment agencies teams lose time and money
Separate tools and spreadsheets slow everyone down. These are the gaps we close first.
Today
Screening takes hours per job
With Odoo
AI resume scoring and chatbot screening rank candidates for you.
Today
Client SLAs are missed
With Odoo
SLA tracking shows time to submit and time to fill per client.
Today
Interview scheduling is email ping-pong
With Odoo
Candidates and clients book slots themselves.
Today
Jobs are posted on boards by hand
With Odoo
Post once and keep job boards in sync.
Today
Revenue per placement is unclear
With Odoo
Placements invoiced from Odoo, with revenue per client and recruiter.
The HireBeans solution
The HireBeans solution for recruitment agencies
HireBeans is our own AI-powered recruitment platform, built on Odoo. It gives agencies one place for candidates, clients and jobs, with AI that scores resumes and screens candidates, so recruiters spend time on people instead of paperwork.
Built on OdooZero per-user feesAgency-specific design30-day free trial
Applied
Candidate A92 match
Candidate B81 match
Screened
Candidate C88 match
Candidate D74 match
Interview
Candidate E90 match
Candidate F85 match
Offer
Candidate G95 match
Placed
Candidate HInvoiced
AI resume scoring
Every resume is parsed and scored against the job, so the best match surfaces first.
Chatbot screening
A chatbot asks screening questions and records the answers on the candidate profile.
Skill-based search
Search your whole database by skills, experience and location, not just keywords.
Self-serve scheduling
Candidates and clients book interview slots themselves. No email ping-pong.
Job board sync
Post once and keep jobs in sync with the boards you use.
SLA tracking
Track time to submit and time to fill per client, and see jobs at risk.
Odoo apps we configure
The Odoo apps behind a recruitment agencies ERP
Start with the apps you need. Add more as you grow.
REC
Recruitment
Jobs, applicants, stages and interviews in one pipeline.
CRM
CRM
Client leads, requirements and business development.
WEB
Website
Careers site and job pages that feed applicants straight in.
APT
Appointments
Self-serve interview and call booking.
MKT
Email Marketing
Outreach and talent-pool campaigns.
SGN
Sign
Offer letters and contracts signed online.
ACC
Accounting
Placement invoices, receivables and reports.
PAY
Payroll
Pay temporary staff for staffing firms.
How it works
From first step to final invoice, one connected flow
Select a step to see what Odoo does at that point.
Win the mandateCRM holds the client, terms and job brief.
Agentic AI for Odoo
Agentic AI in ERP for Recruitment Agencies
We do not stop at implementation. Our AI agents sit on top of your Odoo and answer in seconds what used to take five screens and a spreadsheet, so recruiters and agency owners decide faster.
Today
Switch screens, copy, compare
Recruitment→CRM→Calendar→Website→Accounting
With the HireBeans AI agent
Ask once, get the answer
One question→One answer with next steps
Try a question
AI
HireBeans AI agentConnected to your Odoo apps
Rank today's applicants for the Senior Accountant role.
Reading RecruitmentReading Website
Top matches for Senior Accountant
Candidate AStrong match on skills and experience92
Candidate BGood skills, shorter experience81
Candidate CRelevant sector, notice period long74
The top two can be invited to a screening call. The agent can send the booking links.
Sample data for illustration. Real answers come from your own Odoo database.
Instant reporting
Ask in plain words and get a ready table or chart. No report building and no exports.
One answer across apps
The agent reads sales, stock, production, purchase and accounts together.
Decision support
Risks, shortages and margin dips arrive with a suggested next step.
Proactive briefings
Daily summaries and alerts, so problems surface before they reach a customer.
Actions with approval
The agent drafts the RFQ or reschedules the order. A person approves before anything is saved.
Role-based access
Each user sees only what their Odoo access rights allow.
ConnectWe link the agent to your Odoo apps and reports.
TeachWe add your documents, rules and FAQs as context.
GovernAccess rights, approvals and audit trail are set up first.
ImproveWe review answers with your team and tune over time.
Business benefits
What recruitment agencies businesses gain with Odoo
One candidate database
Every CV, note and interaction in one searchable place.
Faster screening
AI scoring puts the best matches on top.
Happier clients
SLA tracking keeps submissions on time.
Less admin
Scheduling and job posting run themselves.
Clear revenue
See fees per placement, client and recruiter.
Scale without per-user cost
Add recruiters without adding licence fees.
Sectors we serve
Recruitment Agencies sectors we implement for
Recruitment Agencies
Permanent and contract placement for multiple clients.
Staffing Firms
Temporary staff, timesheets and payroll.
Executive Search
Confidential searches and long-cycle pipelines.
IT Staffing
Skill-based search across technical talent.
Volume Hiring
High-volume screening and scheduling.
In-House Hiring Teams
One pipeline for all internal hiring.
Our implementation methodology
How we implement Odoo for your business
1
Discovery Call
2
L-1 Demo
3
Project Kickoff
4
UAT
5
Go-Live
6
Support
SPOC
Single Point of Contact
One named person owns your project from discovery to support. No chasing, no hand-offs, no confusion.
Questions
ERP for recruitment agencies: common questions
What is agentic AI in ERP for a recruitment agencies company?
It is an AI agent connected to your Odoo that answers questions across recruitment, crm, calendar, website, accounting, prepares reports and suggests next steps. Recruiters and agency owners ask in plain words instead of opening several screens.
What is the HireBeans solution for recruitment agencies?
HireBeans is our AI-powered recruitment platform built on Odoo. It covers candidates, clients, jobs, scheduling, job board sync and placement invoicing, with AI resume scoring and chatbot screening.
Do we pay per recruiter?
The HireBeans recruitment platform has zero per-user fees. Hosting is charged separately. We confirm the plan in your demo.
Can we move from spreadsheets or another system?
Yes. We migrate data from spreadsheets, legacy systems and older Odoo versions, and reconcile it with you before go-live.
How is the project priced?
You can choose result-based pricing, with a 10% deposit and the balance on delivery, or hourly pricing for support and ongoing changes.
Ready to run your agency on one system?
Book a demo and we will map your processes to Odoo.
Get started
Tell us what you need. We will take it from here.
Share a few details and our team will reach out to plan your Odoo project, AI agents or rescue.
- A discovery call to understand your business
- An L-1 demo on your own processes
- One named point of contact from kickoff to support
IM
Ishit MehtaFounder & Delivery Head
ishit@hirebeans.cloud · 6359 117272
ishit@hirebeans.cloud · 6359 117272