How HireBeans Uses Odoo Discuss to Run Client and Candidate Meetings Without Leaving Your ATS

Context Switching Is Killing Your Recruiters' Productivity

Every time a recruiter leaves their ATS to join a Zoom call or check email for a client update, they lose focus. HireBeans eliminates this with Odoo Discuss — internal messaging, email integration, and video meetings with external guests, all inside your recruitment workflow.

Running Candidate Interviews Inside HireBeans

From any application record, click "No Meeting → Schedule a Meeting," add the candidate as an external guest, and the system sends them a browser-based join link. No Zoom account required. The interview happens in-browser, and notes are logged directly in the application chatter — part of the same candidate record recruiters already work from.

Schedule video meetings with candidates directly from within the ATS — no external tool required.

Complete Meeting Workflow Without Leaving HireBeans

1. 1. Schedule meeting from application or talent record
2. 2. External guest (client or candidate) receives a browser join link via email
3. 3. Video meeting runs in-browser — no software download required for the guest
4. 4. Notes logged in record chatter immediately after the meeting
5. 5. Meeting record associated with candidate's full timeline automatically
6. This is one piece of the broader recruitment agency workflow, from client requirement to invoice — interview scheduling is also one of the 15 essential features recruitment agency software should have.